Case StudiesServicesWhy UsProcess
AI-Powered Title Automation

We run your
title operation.
You close deals.

End-to-end title operations automation — from order intake to final recording — so your team closes more files and eliminates manual work.

See what we automate →
LeadContractTitle WorkClosingRecording
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50+Workflows automated
2 yrsInside title operations
48 hrsWritten findings delivered
2 wksFirst fix goes live
ZeroPer-seat licensing
Sound familiar?

Your team is working harder.
Not smarter.

Three reasons title company manual work reduction stalls — and why most operators accept them as “just how it is.”

Title company staff performing manual data entry — the core problem that title company automation solves
01 — Manual Work

Your staff is doing computers' work.

Copying data between systems. Pulling county records by hand. Re-entering the same information into three different platforms. Hours every day on work that title company automation eliminates in seconds.

Missed closing deadline causing deal failure — automated title search and tracking prevents this
02 — Missed Deadlines

Deals fall apart when nobody's watching.

Contingency dates slip. Lender requirements go untracked. Nobody notices until a buyer's agent is calling. One missed closing deadline can collapse a transaction that took 30 days to build.

Title closing errors and document mistakes — prevented by title company AI tools and automated QC
03 — Closing Errors

Something always slips through.

A lien nobody caught. A figure that doesn't match. A commitment with the wrong legal description. Automated title search and AI-powered QC finds these before the closing table does.

Case studies

Real operations.
Real numbers.

Three title companies. Three broken workflows. Here's what changed after title company automation replaced the manual work.

Title company staff performing manual order entry — eliminated by AI automation
70%Reduction in order-entry time
Workflow Automation
01 — Order Entry

70% faster order entry. Zero re-keying.

A regional title company was spending 14 staff-hours a day transferring order data from buyer emails, PDFs, and lender portals into SoftPro. We fixed it in two weeks.

70%
Time saved on order entry
14 hrs
Staff hours recovered daily
Read the full case study→
Title company deadline tracking dashboard — missed closing deadline prevention automation
0Missed closing deadlines in 6 months
Title Operations Automation
02 — Deadline Tracking

Six months. Zero missed closing deadlines.

Contingency dates were falling through the cracks — not because processors weren't trying, but because tracking 40 active files in a spreadsheet is structurally broken. We made it automated.

0
Missed deadlines (6 months)
40+
Active files tracked simultaneously
Read the full case study→
Title commitment QC review — AI-powered automated title search catches liens before closing
14Liens caught that manual review missed
AI Title Company Software
03 — Title Search QC

14 liens caught before the closing table.

Manual title search review missed liens that would have cost clients thousands. AI-powered QC now reviews every commitment before it leaves the office — in under two minutes.

14
Liens caught pre-closing (90 days)
< 2 min
QC review time per commitment
Read the full case study→
What we automate

Your entire operation.
Five phases. Fully covered.

Complete title company workflow automation across all five phases — from lead intake to final recording. Click any phase to see exactly what's automated.

The stack

Built on tools that didn't exist five years ago.

The AI stack powering modern title company automation. Open-source, self-hosted, no per-seat licensing. Hover any tool to see what it does.

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AI STACK
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Why XtractSol

We've been inside the operation.

Not as consultants. As processors who ran files, pulled records, and fixed errors at 4pm on a Friday. That's why our title company automation works.

01

Inside knowledge.

We spent 2 years operating inside a title company — running files, pulling records, fixing errors at 4pm on a Friday. We don't need you to explain the process. We already know where it breaks.

02

Modern AI stack for title automation.

We deploy n8n, Claude, and Make.com — the same open AI tools powering agentic title company automation. No per-seat licensing. No vendor lock-in. When your workflow changes, we adapt in days — not months.

03

Managed service, not software.

You don't buy a platform. You don't manage a dashboard. You get results. The first deliverable arrives before your second invoice. After that, you tell us what to fix next.

How it starts

Audit first. Build second.
Results in two weeks.

01

Free 45-min audit

We ask 20 questions about your operation. No pitch. No packages. Just mapping where the time is going and where errors happen.

→ Week 1
02

Written findings

Delivered in 48 hours — what we heard, what it's costing you, and exactly what we'd fix first. The document is yours regardless.

→ 48 hrs after call
03

One targeted fix

One workflow. One price. One delivery date. Configured for your systems, your counties, and exactly how your team works today.

→ Live in 2 weeks
04

Results, then more

First deliverable before invoice 2. Once you see it running, we talk about what to automate next — entirely at your pace.

→ Your call
No commitment required

See what's slowing your team down.

45 minutes. We'll show you exactly where the time, errors, and risk are hiding in your operation — whether you hire us or not.

1
You walk us through a typical file
Contract to close. We ask the 20 questions that reveal where things break.
2
We deliver written findings in 48 hours
Plain English. What we heard, what it's costing you, what we'd fix first. Yours to keep.
3
You decide if we build it
No pressure. One fix, one price — only when you're ready.

hello@xtractsol.com  ·  No commitment until Phase 1