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Title · Brokerage · Lending

We automate the manual work.
You close more deals.

AI automation for title companies, real estate brokerages, and mortgage lenders. We find where your team is losing time — and fix it in two weeks.

Book a Free 45-Min AuditSee what we build →
LeadContractTitle WorkClosingRecording
SCROLL
50+Workflows automated
2 yearsInside title operations
48 hoursTo written findings
2 weeksTo first fix live
ZeroPer-seat licensing
Sound familiar?

Your team is working harder.
Not smarter.

Three patterns we see across title, brokerage, and lending — and why most teams still accept them as “just how it is.”

Operations staff performing manual data entry — work automation eliminates
01 — Manual Work

Your staff is doing computers' work.

Copying data, pulling records, re-entering info across systems. Every day. Hours of work that automation handles in seconds — whether you run title, lend, or support agents.

Deadline and contingency tracking across real estate operations
02 — Missed Deadlines

Contingencies and requirements slip through the cracks.

Contingency dates slip. Lender requirements go untracked. One missed deadline can collapse a 30-day deal — in title, lending, or a busy brokerage pipeline.

Real estate team marketing and brand consistency challenges
03 — No Marketing System

Your agents create marketing on the fly.

Inconsistent brand, wasted hours, zero ROI tracking. Most teams use too many tools and still can't tell which effort brought which client.

Who we serve

One team. Three industries.
Same promise: less manual work.

AI automation for title companies, real estate brokerages, and mortgage lenders — we find where you're losing time and fix it in about two weeks.

You're spending 10 hours a week on marketing that might not work.

  • AI listing copy, social posts, and brochure text — on-brand, per property.
  • Professional print (brochures, door hangers, mailers) with designer-in-the-loop.
  • Open house scheduling, promotion, and follow-up in one flow.
  • Automated lead capture and CRM entry — including daily market signals where useful.
  • Brand consistency — brokerage standards applied automatically.
  • Transaction-triggered marketing — Just Listed / Under Contract / Just Sold from deal events.
  • No per-seat tax — pay per request or campaign, not per agent.

Book a free audit. We'll show where your marketing time is going — and how to get it back.

Results

What changes.
Real numbers. No client names.

Three engagements — a regional title shop in Ohio, a 50+ files/month operation, and an AI QC rollout. Here's what the metrics looked like after the first fixes shipped.

Title company staff performing manual order entry — eliminated by AI automation
70%
Reduction in order-entry time
Workflow automation
01 — Order entry

70% faster order entry. 14 hrs/day recovered. Zero re-keying.

A regional title company in Ohio was spending 14 staff-hours a day moving order data from emails, PDFs, and lender portals into production software. First fix live in two weeks.

70%
Time saved on order entry
14 hrs
Staff hours recovered daily
Read the full story→
Title company deadline tracking dashboard — missed closing deadline prevention automation
0
Missed closing deadlines in 6 months
Operations automation
02 — Deadlines

Zero missed deadlines in 6 months. 40+ files tracked.

A title operation processing 50+ files/month — contingencies and lender dates were tracked in spreadsheets until we automated alerts and a single timeline per file.

0
Missed deadlines (6 months)
40+
Active files tracked simultaneously
Read the full story→
Title commitment QC review — AI-powered automated title search catches liens before closing
14
Liens caught that manual review missed
AI-powered QC
03 — Title QC

14 liens caught that manual review missed. Under 2 min review.

A title company using AI-powered QC on every commitment — liens and discrepancies surfaced before closing, in under two minutes per file.

14
Liens caught pre-closing (90 days)
< 2 min
QC review time per commitment
Read the full story→
What we automate

Your entire operation.
Five phases. Fully covered.

End-to-end workflow coverage from lead intake through post-closing — built for title operations first, with patterns that extend to brokerage marketing and lender document flows. Open a phase to see what we automate.

Book a Free 45-Min Audit

Jump to the calendar — we'll map your stack and biggest bottleneck. Written findings in 48 hours, yours to keep.

Open calendar
The stack

Built on tools that didn't exist five years ago.

The AI stack powering modern title company automation. Open-source, self-hosted, no per-seat licensing. Hover any tool to see what it does.

11TOOLS
AI STACK
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Why XtractSol

We've been inside the operation.

Not as consultants. As processors who ran files, pulled records, and fixed errors at 4pm on a Friday. That's why our title company automation works.

01

Inside knowledge.

We spent 2 years operating inside a title company — running files, pulling records, fixing errors at 4pm on a Friday. We don't need you to explain the process. We already know where it breaks.

02

Modern AI stack for title automation.

We deploy n8n, Claude, and Make.com — the same open AI tools powering agentic title company automation. No per-seat licensing. No vendor lock-in. When your workflow changes, we adapt in days — not months.

03

Managed service, not software.

You don't buy a platform. You don't manage a dashboard. You get results. The first deliverable arrives before your second invoice. After that, you tell us what to fix next.

How it starts

Audit first. Build second.
Results in two weeks.

01

Free 45-min audit

We ask 20 questions about your operation. No pitch. No packages. Just mapping where the time is going and where errors happen.

→ Week 1
02

Written findings

Delivered in 48 hours — what we heard, what it's costing you, and exactly what we'd fix first. The document is yours regardless.

→ 48 hrs after call
03

One targeted fix

One workflow. One price. One delivery date. Configured for your systems, your counties, and exactly how your team works today.

→ Live in 2 weeks
04

Results, then more

First deliverable before invoice 2. Once you see it running, we talk about what to automate next — entirely at your pace.

→ Your call

45-Minute Operations Audit

Pick a time on the calendar — no contact form required. We'll use your answers to come prepared; the written findings are yours either way.

Book a Free 45-Min Audit
No commitment required

See what's slowing your team down.

45 minutes. Calendly below. hello@xtractsol.com. No commitment.

1
You walk us through a typical file
Contract to close. We ask the 20 questions that reveal where things break.
2
We deliver written findings in 48 hours
Plain English. What we heard, what it's costing you, what we'd fix first. Yours to keep.
3
You decide if we build it
No pressure. One fix, one price — only when you're ready.

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Prefer email first? · hello@xtractsol.com