Automate the time-consuming parts of title search. Our AI agents retrieve property records, organize the chain of title, identify potential liens and encumbrances, and prepare a complete search package for your title examiners to review.
Automate the time-consuming parts of title search. Our AI agents retrieve property records, organize the chain of title, identify potential liens and encumbrances, and prepare a complete search package for your title examiners to review.
Title searches involve collecting records from multiple sources, reviewing ownership history, and identifying issues that could affect a property's title. This process is often manual, time-consuming, and difficult to scale when search volumes increase.
Our automation solution handles the repetitive work by gathering records, organizing ownership history, collecting property and tax information, and highlighting potential title issues. Your title examiners remain in control of every decision while spending less time searching for documents and more time reviewing the information that matters.
“Title examiners should focus on reviewing title, not spending hours collecting documents.”
What We Build
Every solution we ship is purpose-built around your data, workflows, and compliance requirements.
Record Retrieval The agent pulls records from county recorder and clerk offices, tax authorities, and available title plants, gathering deeds, mortgages, and related documents so your examiner isn't waiting on manual lookups across a dozen sources.
Title Assembly It traces ownership through successive conveyances and organizes them into a clear, chronological chain of title turning scattered records into a structured history that's ready to examine.
Judgment & Encumbrance Detection The agent scans retrieved records for open mortgages, tax liens, judgments, and other encumbrances, flagging each one for examiner review so nothing that could cloud title slips past unnoticed.
Tax Data Aggregation Legal descriptions, parcel details, assessed values, and tax status are gathered and organized alongside the search, giving your examiner a complete picture of the property in one place.
Policy & Starter Matching Where a prior policy or starter exists, the agent locates and matches it, letting your team search from the most recent reliable point instead of rebuilding the full history from scratch.
Package Assembly & Examiner Handoff Everything is compiled into a clean, organized search package with source links throughout and handed to your examiner who reviews, verifies, and makes the final determination with the full record at their fingertips.
How We Deliver
Call A free conversation to understand your search volume, data sources, and where gathering and organizing records costs you the most time. You get a clear opportunity summary within 48 hours.
Audit We map your search standards, retrieval sources, and examiner handoff, review real search files, and define exactly what the agent should retrieve, assemble, and flag — with a grounded estimate of time saved.
Design We design the agent around your data sources and exam workflow — what it pulls, how it structures the chain, which defects it flags, and precisely where it hands off to a human examiner.
Train Our engineers build and tune the agent on your real records and property types, teaching it to retrieve accurately and surface the encumbrances your examiners care about most.
Deploy We connect the agent to your data sources and production system with examiner review built in. Your first working search agent typically goes live within a few weeks.
Optimize Once live, we track completeness and turn times against real volume and refine as counties, sources, and standards change — keeping searches reliable over time.
Why XtractSol
proprietary data, and deliver measurable outcomes across automation, analytics, and intelligent decision-making.
The agent retrieves and organizes; your examiner decides. We never replace professional judgment, we remove the hours of gathering in front of it, so your experts spend their time where it counts.
We understand chains of title, encumbrances, and the way real search files come together. That domain fluency means automation that fits your exam process instead of fighting it.
Every document and flag in the search package links back to its source. In work where a missed lien is a real liability, that traceability lets your team verify fast and stand behind every determination.
FAQ
Get in touch
Have a manual process you want to automate? Talk to us about your workflows, document extraction challenges, or custom AI agent development.
Fill out the form below and our team will get back to you within 24 hours.
