XtractSol agent
AI agent for real estate development managers
Never miss an entitlement or permit deadline again. The agent ingests municipal correspondence, shared drives, and project artifacts—then tracks variance progress, conditions, and critical dates so schedules stay defensible with lenders and partners.
Every flow is set up for your data, your tools, and your approval steps—not a copy-paste from somewhere else.
90%
Typical reduction in status chase time
All
Jurisdictions in one roll-up
Live
Alerts on risk windows
Great for
- Development managers
- Project directors
- Entitlement & land teams
- Capital partners (read-only)
What you get
A focused workflow layer for entitlement-heavy portfolios—less tab-stitching, more execution.
Variance & entitlement monitoring
Watches variance and entitlement threads across agencies, surfacing application numbers, hearing windows, conditions, and open items from letters, PDFs, and portal exports.
Deadline intelligence
Pulls submission cutoffs, hearing dates, appeal windows, and approval expirations from dense packages so renewals do not slip through status meetings.
Multi-jurisdiction roll-up
Consolidates city, county, and state touchpoints into one operating view for the project—without weekly logins across every portal.
Compliance & conditions
Reads approval language to list mitigation, reporting, and pre-construction duties before the next milestone.
Revision & correspondence trail
Tracks new site-plan rounds, environmental addenda, and agency responses so everyone references the same version.
Proactive signals
Notifies owners when a status flips, a file lands, or a date enters a risk window before it hits schedule or financing.
Works with your systems
Ingests from the tools you already use: project PM, document stores, and mail—e.g. Procore, SharePoint, Asana or similar, wired during onboarding.
PDFs, scans, and long EIR addenda are fine. The point is a single operating surface for the portfolio.
Documents we can use (examples)
- Entitlement & variance mail
- Planning and commission letters
- Conditional approvals & use permits
- EIR / environmental addenda
- Engineering and civil submittals
- Title endorsements (when provided)
Your data
We use only the access you grant. We keep data only as long as you need. We do not train on your private files unless you say so. We match how your IT and legal teams want to run things.
How we work with you
We start with a short discovery call, then a small pilot on one part of the business. When it works, we add approvals, templates, and more users. No big-bang go-live.
Ready to scope a development & entitlement agent?
We will map your sources, risk windows, and hand-offs—then propose an architecture that fits your stack and governance.