XtractSol agent
AI real estate entitlement tracking
Stop losing weeks to missed renewals and invisible gaps. The agent watches approvals, filings, and correspondence—then gives your team one portfolio dashboard with real-time status, documentation health, and traceability back to source.
Every flow is set up for your data, your tools, and your approval steps—not a copy-paste from somewhere else.
85%
Less weekly manual check-in
One
Dashboard for all projects
Full
Audit trail to sources
Great for
- Development managers
- Entitlements teams
- Project coordinators
- Project executives
What you get
Designed for high-stakes development pipelines where every day of slip has a cost—without turning your team into data entry clerks.
Automated status monitoring
Tracks variances, conditional use, and environmental line items as they move; surfaces state changes as soon as the agency or your inbox does.
Missing documentation detection
Compares submissions against your jurisdiction checklists; flags what is still outstanding before it becomes a hearing or resubmission blocker.
Deadlines, renewals, and alerts
Watches expirations, hearing windows, appeal periods, and internal milestones—nudges the right role before a date becomes a problem.
Multi-project portfolio view
Search and compare entitlement posture across land holdings so you can reallocate entitlements and legal support where the risk is highest.
Regulatory & requirement cross-checks
Aligns your package against applicable zoning, environmental, and local rules your team sets as policies—bespoke to your markets.
Audit trail in one place
Every status or extracted field is tied to the file it came from, so internal reviews and lender questions get answered with receipts.
Ingests from the messy real world
Municipal portals, email, PM tools, and shared drives—e.g. Procore, monday, Slack, SharePoint, or whatever your org standardizes on—are connected during rollout.
Scanned PDFs, complex tables, and email threads are first-class. Consolidation is the product.
Documents we can use (examples)
- Zoning variance applications
- Environmental impact studies
- Conditional use permits & approvals
- Municipal decision letters
- Compliance and mitigation reports
- Master development timelines (internal)
Your data
We use only the access you grant. We keep data only as long as you need. We do not train on your private files unless you say so. We match how your IT and legal teams want to run things.
How we work with you
We start with a short discovery call, then a small pilot on one part of the business. When it works, we add approvals, templates, and more users. No big-bang go-live.
Want entitlement tracking that survives diligence?
We start with one region or one capital stack, prove accuracy on deadlines and document gaps, then expand across the portfolio.