Automated Record Retrieval The
agent pulls records from the sources your research depends on, including county recorders, tax authorities, and court systems where available, so your team is not doing lookups across a dozen sites by hand.
DOCUMENT INTELLIGENCE
Public Record Research
We automate the slow, scattered work of pulling and reviewing public records, gathering property, ownership, lien, and court information into organized, source-linked results your team can act on.
The Digging Done for You, the Judgment Left to You
Public record research is essential and genuinely tedious. The information lives across county recorders, tax offices, court systems, and property databases, each with its own way of doing things, and pulling it all together by hand is slow going. When your team is buried in lookups, the real analysis, the part that actually needs their expertise, ends up waiting in line behind the gathering.
Our research agents handle the gathering so your people can get to the thinking. They retrieve records from the sources that matter, pull together property and ownership history, surface liens and judgments, and organize everything into a clear, source-linked summary ready for your team to review. Every finding traces back to the record it came from, so verifying is quick and your team stays firmly in charge of the conclusions. You get faster research and more consistent results, without handing professional judgment over to software.
“The value your team adds is in reading the records, not in fetching them. Let the fetching be automatic.”
What We Build
Core Capabilities
Every solution we ship is purpose-built around your data, workflows, and compliance requirements.
Property and Ownership Research It
gathers ownership history, transfers, and property details into a clear picture, turning scattered records into an organized history your team can read at a glance.
Lien and Judgment Discovery The
agent surfaces liens, judgments, and other encumbrances tied to a property or party, flagging each one for your team's review so nothing important slips past unnoticed.
Record Summarization Instead of
a stack of raw documents, your team gets an organized summary of what the records show, with the details laid out clearly and the source behind every point.
Source
-Linked Results Every finding links back to the record it came from, so your team can verify quickly and stand behind the results. In work where accuracy is a real liability, that traceability matters.
Ongoing Monitoring Where
you need to stay on top of changes, the agent can keep watching the relevant records and surface new filings, so you learn about a change when it happens rather than the next time someone checks.
How We Deliver
Our Strategic Process
01
Discovery Call We
start with a free conversation about the records you research, the jurisdictions you work in, and where the manual gathering costs you the most. Within 48 hours you get a clear summary of the opportunity.
02
Workflow Audit We
map your record sources, research standards, and review process, look at real examples, and define exactly what the agent should retrieve, organize, and flag.
03
Solution Design We
design how the agent will gather records, structure the results, and surface findings, along with where it hands off to a person for review and judgment.
04
Build and Tune Our
engineers build the agent and tune it on your real record types and jurisdictions, teaching it to retrieve accurately and surface the findings your team cares about.
05
Integrate and Deploy We
connect the agent to your sources and systems with review built in. Your first working version is usually live within a few weeks and fits into how your team already works.
06
Monitor and Optimize Once
it is live, we track completeness and turn times against real volume and refine as sources and requirements change, so research stays reliable over time.
Why XtractSol
The partner, not just the vendor.
proprietary data, and deliver measurable outcomes across automation, analytics, and intelligent decision-making.
Your Judgment Stays Central
The agent gathers and organizes, but your team reads the records and draws the conclusions. We remove the hours of digging in front of the analysis, not the analysis itself.
Traceable, Verifiable Results
Every finding links back to the record it came from, so your team can confirm it fast and defend it later. That traceability is the difference between results you trust and results you have to redo.
Built for Real Record Sources
We understand how public records are scattered and structured across different systems. The agent is built for the sources you actually use, so it fits your research instead of fighting it.
FAQ
Frequently Asked Questions
The agent works with county recorder, tax, and court records and property databases, with the exact sources and jurisdictions confirmed during the workflow audit based on where you operate. Coverage varies by area, and we are clear up front about what is automatable where.
No. The agent handles the gathering and organizing, then hands your team a clear, source-linked summary to review. It is built to make skilled researchers faster by taking the tedious digging off their plate, not to replace their judgment.
Every record and finding links back to its source, and your team reviews the organized results before relying on them. The agent is tuned to surface findings for human review rather than make silent calls, so completeness and accuracy stay verifiable.
*XtractSol automates public record research and hands your team organized, source-linked results.*
Get in touch
Let's scale your operations.
Have a manual process you want to automate? Talk to us about your workflows, document extraction challenges, or custom AI agent development.
Send a Message
Fill out the form below and our team will get back to you within 24 hours.