Invoice Capture From Any Source Invoices
that arrive by email, PDF, or vendor portal get captured the moment they land, in whatever format they come in. Nothing sits unopened in an inbox waiting for someone to get to it.
DOCUMENT INTELLIGENCE
Invoice Processing Automation
We automate the whole path an invoice takes, from the moment it arrives through extraction, matching, approval, and posting to your accounting system, so your team stops keying invoices by hand.
Get Invoices Paid Without the Manual Grind
Accounts payable is one of those jobs that quietly eats hours. Invoices arrive by email and PDF in a hundred different layouts, and someone has to open each one, key in the details, match it against the purchase order, chase down an approval, and enter it into the accounting system. It is repetitive, it is slow, and it is exactly the kind of work where a typo or a missed duplicate costs real money.
Our invoice agents take that grind off your team's plate. They capture invoices from wherever they come in, pull out the header and line-item details, match them against your purchase orders, route them for approval to the right person, and post the approved ones to your accounting system. Your team keeps control of the approvals and the exceptions, while the agent handles the reading, matching, and keying. The result is faster processing, fewer errors, and an AP process that keeps up with your volume instead of falling behind it.
“Nobody got into this business to type invoices into a system all day. That is precisely the work worth handing off.”
What We Build
Core Capabilities
Every solution we ship is purpose-built around your data, workflows, and compliance requirements.
Header and Line
-Item Extraction The agent pulls the vendor, dates, totals, and individual line items off each invoice, no matter how the layout is arranged, and delivers them as clean data ready to process.
PO and Receipt
Matching The agent matches each invoice against the right purchase order and receipt based on your rules, flagging mismatches and discrepancies so your team catches problems before anything gets paid.
Approval Routing Invoices
route to the right approver automatically, with the details and any flags attached, so approvals happen quickly and nothing stalls waiting for someone to notice it is sitting there.
Duplicate and Error Detection Before
an invoice moves forward, the agent checks for duplicates and obvious errors, so you are not paying the same bill twice or pushing through a figure that does not add up.
Accounting System Sync Approved in
voices post straight into your accounting system, so your team stops re-entering the same information and your books stay current without the manual keying.
How We Deliver
Our Strategic Process
01
Discovery Call We
start with a free conversation about your invoice volume, where they come from, and where the manual work piles up. Within 48 hours you get a clear summary of the opportunity.
02
Workflow Audit We
map your invoice sources, matching rules, approval chain, and accounting system, review real invoices, and define what the agent should capture, match, route, and post.
03
Solution Design We
design how the agent extracts, matches, and routes invoices, and exactly where a person needs to approve or handle an exception, so it fits your AP process and your controls.
04
Build and Tune Our
engineers build the agent and tune it on your real invoices and vendors, teaching it to handle the routine flow cleanly and route the tricky ones to your team.
05
Integrate and Deploy We
connect the agent to your invoice channels, approval flow, and accounting system, with review checkpoints built in. Your first working version is usually live within a few weeks.
06
Monitor and Optimize Once
it is live, we track accuracy and processing times against real volume and refine as new vendors and formats show up, so your AP keeps running smoothly as it grows.
Why XtractSol
The partner, not just the vendor.
proprietary data, and deliver measurable outcomes across automation, analytics, and intelligent decision-making.
Human-in-the-Loop by Design
The agent captures, matches, and routes, but your team approves the payments and handles the exceptions. You get speed on the busywork while keeping authority over every dollar that goes out.
Fewer Errors, Fewer Duplicates
Automated matching and duplicate detection catch the mistakes that cost real money, so you are not overpaying, double-paying, or chasing errors after the fact.
Fits Your Accounting System
We connect to the accounting tools you already use rather than asking you to switch. Approved invoices land where they belong, so the automation supports your process instead of disrupting it.
FAQ
Frequently Asked Questions
We connect to the common accounting and ERP platforms and can build connections to others, with the exact integration confirmed during the workflow audit. The goal is for approved invoices to post straight into the system you already use.
Yes. The agent reads invoices no matter how the layout is arranged, pulling the header and line-item details from the many formats your vendors send. It is tuned on your real invoices so it holds up on the ones you actually receive.
Always. The agent handles capture, matching, and routing, but approvals stay with your team. Invoices route to the right approver with the details attached, and anything unusual is flagged for a person rather than pushed through automatically.
*XtractSol automates invoice processing end to end, with your team in control of the money.*
Get in touch
Let's scale your operations.
Have a manual process you want to automate? Talk to us about your workflows, document extraction challenges, or custom AI agent development.
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