XtractSol agent
AI agent for lease administrators
CAM season should not mean three weeks of spreadsheet archaeology. The agent pairs your reconciliation package with each tenant’s actual lease language, line by line, so you defend billings with clause citations—not arguments.
Every flow is set up for your data, your tools, and your approval steps—not a copy-paste from somewhere else.
90%
Typical time cut on first audit
Line
Item to lease clause
Bulk
Whole properties or books
Great for
- Lease administrators
- Property and portfolio accountants
- Asset managers at true-up
- Internal audit and finance
What you get
Built for NNN retail, office, and mixed properties where every tenant’s caps and definitions differ.
Tenant-specific allocation logic
Pulls the allocable base, percentage, exclusions, and admin from the source lease, not a generic pro-rata assumption.
Expense line validation
Cross-walks CAM lines to what the lease actually allows in each category and flags category drift year over year.
Pro-rata & share checks
Verifies the billed share against square footage, fixed %, or custom formulas the lease prescribes—before tenants’ analysts do.
Caps, stops, and base years
Applies the negotiated math for expense stops, controllable vs. non-controllable, and cap carryforwards the way the lease is written.
Portfolio consistency
Runs the same play across the whole book so systemic billing issues surface once—not after ten tenant disputes.
Dispute-grade audit trail
Each adjustment ties to a page and paragraph so you can close out tenant letters with attachments, not meetings.
Works with your reconciliation inputs
Yardi, MRI, Excel workbooks, and PDF statements are typical sources. The agent is not a replacement for your property accountant—it accelerates the reconciliation you already owe tenants.
We embed your market’s house rules for inclusions and exclusions during onboarding.
Documents we can use (examples)
- Lease agreements and amendments (CAM, OPEX articles)
- Year-end CAM statements and workpapers
- Operating expense and general ledger rollups you already produce
- Tenant-specific billing history
Outputs (examples)
- →Exception list by tenant and line
- →Clause citation pack for over/under-bill positions
- →Standardized workpaper addendum for internal sign-off
Your data
We use only the access you grant. We keep data only as long as you need. We do not train on your private files unless you say so. We match how your IT and legal teams want to run things.
How we work with you
We start with a short discovery call, then a small pilot on one part of the business. When it works, we add approvals, templates, and more users. No big-bang go-live.
Tighten this year’s true-up with less firefighting?
We recommend a side-by-side pilot: last year’s disputes on a single asset class, then roll forward with confidence.