XtractSol agent
Multifamily housing automation
Leasing, maintenance, and compliance generate more documents than your staff can re-type. The agent classifies, extracts, and routes—so on-site teams sell and serve residents while the back office gets structured signal by lunch.
Every flow is set up for your data, your tools, and your approval steps—not a copy-paste from somewhere else.
85%
Admin time we target on intake
Bulk
Hundreds of units per run
PH
Fair-housing–aware handoffs
Great for
- Property managers
- Regional and portfolio ops
- Leasing and renewals
- Asset managers on workforce and mid-rise
What you get
Designed for the reality of third-party and owner-operator stacks—PMS-agnostic at the extraction layer.
Lease and renewal abstraction
Pulls term, rent, concessions, and pet/utility rules into your schema—whether the lease is a modern PDF or a 1998 scan.
Rent roll sanity
Reconciles roll vs. lease copies, calls out expirations and delinquency risk windows, and flags duplicate unit records early.
Application package processing
Turns pay stubs, IDs, and screening outputs into a qualification summary the leasing lead can act on in minutes.
Maintenance triage
Classifies and routes work orders by category and priority, and can draft resident-safe acknowledgements where you allow it.
Compliance and insurance packets
Tracks insurance certs, city registrations, and fair-housing training logs in one searchable file envelope per property.
Portfolio-scale batches
Runs the same play across an entire submarket or acquisition in days instead of a summer of temps.
Meets the stack you already use
Yardi, RealPage, AppFolio, and spreadsheets all appear in the wild. We map exports and attachments into the fields your PMS or BI layer expects—no rip-and-replace required.
Fair-housing and accessibility: we keep humans in the loop on any decision that affects a household; the agent handles document prep and routing to your policies.
Documents we can use (examples)
- Leases, renewals, and addenda
- Tenant applications and ID / income artifacts
- Rent rolls and AR aging your team already exports
- Maintenance requests and vendor tickets (as text/PDF)
Outputs (examples)
- →Structured lease and roll tables
- →Application summary per prospect
- →Work-order classification and routing sheet
Your data
We use only the access you grant. We keep data only as long as you need. We do not train on your private files unless you say so. We match how your IT and legal teams want to run things.
How we work with you
We start with a short discovery call, then a small pilot on one part of the business. When it works, we add approvals, templates, and more users. No big-bang go-live.
Want calmer turns and faster acquisitions?
We usually pilot on one region with a clear before/after metric—time-to-lease or time-to-close on work orders.